For non-exempt professional staff, hours over and above normally scheduled hours are to be approved in advance by the supervisor and recorded on time sheets. Flexible Work Arrangement Policy Guidelines [Company Name] is committed to supporting work-life balance through various means, including flexible work arrangements (FWA). Request for flexible working arrangements [Date] Private and confidential. an explanation of how the staff member will assure his/her work performance and service to students, colleagues, and other members of the College community will be maintained at a thoroughly satisfactory level. 0000002956 00000 n Facilities & Operations and Mail Services personnel may be exempt from this policy if needed to work specific hours to provide service to the College community. As such, modifying their work hours per this policy may not be an option. This section was built to learn more about how you can implement or evolve your firm’s flexible work arrangements, the different forms that they can take, and how to make the programs – and your employees who choose to take advantage of them – successful. Free to download and use. LD It is one of the key 1. Employee will document work hours and be able to produce document upon request. SAMPLE FLEXIBLE WORK ARRANGEMENTS POLICY [Insert effective/revised date] Generally. 0000007090 00000 n Flexible work arrangements are variations from usual work arrangements. The browser you are using is not currently supported for the new www.fandm.edu. Labor Advisory No. 0 Final approval is at the discretion of management but should be informed by standardized criteria. ¦00õɺs%¬Qß`ÆÒp‰SHC¾È@q’². HR Policy and Procedure Manual template (DOCX 216.86 KB) As part of the National Employment Standards (NES), employees who have worked longer than 12 months (including regular casuals) are entitled to request flexible working arrangements to help them care for their child (school aged or under 18, or who has a disability). are met. Flexible work (flexi-work) arrangements have been widely practised in the developed countries and have proven to be beneficial to both employers and employees. A professional staff member may request a modification to his/her standard work hours during the first 12 months following the birth or adoption of his/her child. Singapore has to realign its workplace practices to catch up with the competition. 0000004380 00000 n Its a well-written content that you can modify to fit your business needs. The success of flexible work arrangements requires 'give and take' and a shared responsibility between the manager and employee to make the arrangements work. <]>> Once a staff member has received approval to rearrange his/her work hours, the staff member will be expected to follow the new schedule on a consistent basis; i.e., his/her work hours should not vary on a daily or weekly basis. Additional, or overtime, hours may from time to time be required of a professional staff member. ​Last Reviewed:  July 25, 2016. Managers / chairs will generally be expected to approve a schedule adjustment, in consultation with the staff member's Senior Officer as necessary, providing the professional staff member: (a) continues to work on a daily basis, Monday through Friday, during the core hours of 9:30 a.m. to 3:30 p.m.; (b) works 7, 7.5, or 8 hours per day based on his/her normal 35- , 37.5- , or 40-hour per week schedule; and (c) allows for at least a half-hour unpaid lunch break each day or a maximum one hour unpaid lunch break per day. The nature of the employee’s work and responsibilities must be conducive to a flexible work arrangement without causing significant disruption to performance and/or service delivery. Following consultation with his/her Senior Officer and the Associate Vice President, Human Resources, a manager or department chair may require a professional staff member to revert to traditional working hours if the staff member's use of flexible working hours hinders his/her effectiveness, service, or the department's productivity. opportunity to benefit from a flexible work arrangement. 0000000016 00000 n Flexible work arrangements (FWAs) can come in many forms, including telecommuting, compressed workweeks and flex-ible scheduling that allows employees to perform tasks … flexible work. Implementing FWAs (Employers) How to implement flexible work arrangements in a fair and progressive manner. Eligibility – Companies sometimes give these privileges to their employees who fit their criteria of who is eligible in requesting for a flexible work schedule sample. This Flexible Work Hours Policy is designed to provide members of the professional staff with reasonable flexibility in establishing their daily working hours so they are better able to balance the needs of family and work. Exempt staff are generally expected to work at least 40 hours per week, with reasonable flexibility to work additional hours as needed to effectively complete assignments. 0000005881 00000 n However, occasional variations in working hours due to unforeseen circumstances, meetings scheduled outside the staff member's new work hours, health care or other necessary appointments, etc. Nursing mothers are encouraged to review the Breaks for Nursing Mothers Policy. Note: Refer to clause 10. The manager / department chair will review the request and respond based on the guidelines provided through this policy. In the world of flexible work, there are many options to choose from. Employee agrees to and follows the agreed upon work schedule. startxref Before approving a request for a modified schedule, the manager/department chair must assure the professional staff member's job performance, departmental effectiveness, and service can be maintained at a thoroughly satisfactory level. Campus offices are generally expected to remain open and accessible to students, faculty and staff, and visitors between the hours of 8:30 a.m. to 4:30 p.m., Monday through Friday. Your assigned work schedule is _ (e.g. Types of FWAs Choose the most suitable flexible work arrangements based on your organisation's and employees' needs. A request for a temporary modification to normal working hours following childbirth or adoption will generally be granted when doing so will not negatively impact departmental effectiveness or service to students, faculty and professional staff, or other constituencies. Staff who wish to reduce their work hours during the summer months may see the Voluntary Reduced Summer Work Hours Policy. Flexible Working Arrangements may not always be possible due to operational or other limitations. xÚb```¢©¬×ø€(ÆÊÀÂÀ±Ä[°ÅöÃ×#§øtœŠ^X6À&)ñ\Ý9uë1%…“vPÖÙ蓯]—èh6ÍKò¢c Š00 Flexible work arrangements are not suitable for all positions and situations. A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy. Employee details: [Your name] [Contact details] [Job title] Dear [insert manager’s name] RE: Request for flexible working arrangements. Flexible Work Arrangement Policy. 0000003484 00000 n Flexible work arrangement may be entered into by employees and employer on account of the social distancing policy of the government in response to the COVID-19 outbreak. 0000005372 00000 n When considering a flexible work option, be sure to review the implications of such a change in terms of benefits and pay. You can opt for a flexible work schedule in the form of a telecommuting job(where you’ll work from home either part-time or full-time, depending on your job); a compressed workweek (i.e. (9) An agreed flexible working arrangement may be renewed if it continues to meet the needs of the staff member and operational requirements. 0000003888 00000 n Afterward, the company will state which people in the company can use this policy. Policy brief & purpose Policy Creation Setting formal, comprehensive policies for flexible work programs ensures that management and staff understand all available flexible work options, how the options apply to their position, and who can access them. Managers and employees need to be open to discussing and considering a range of flexible work options. Purpose. Please consider upgrading your browser or switching to Google Chrome. Applies to Staff. Additionally, professional staff required to provide office coverage during specific times of the day or evening will typically be ineligible for a schedule modification. 0000005092 00000 n 0000006510 00000 n Other family members, such as a sibling or grandchild, may be considered if a professional staff member must provide care for that family member on a regular basis. 0000004131 00000 n The professional staff member will generally be required to maintain his/her normal 35 to 40 hour work week, but may request a schedule other than his/her normal schedule if it better meets the staff member's needs during the first year following birth or adoption. As noted above, professional staff may request a modification to standard working hours based on the need to care for or attend to an eligible family member(s). Executive Assistant to the Vice President for Finance, See all articles of the Employee Relations Policies chapter, Workers' Compensation Notice (Summary) and Injury Reporting Requirements, Voluntary Reduced Summer Work Hours Policy, Non-discrimination, equal employment, and accessibility notices. You will work remotely _ (every day, M/W/F, every other Friday, etc.) Additionally, non-exempt staff members may not increase their number of daily or weekly work hours per this policy. Pandemic Operations Information  -- read more >. 0000002225 00000 n The Code provides other rights and protections that help employees achieve work life balance, such as: existing and new leaves; Flexible work arrangements are fast becoming a competitive necessity. The department recognises that flexible work arrangements produce significant benefits for both employees and the department. Definition of Terms • Bandwidth – … 0000008965 00000 n Non-exempt members of the professional staff who work a flexible schedule are required to record their, If a work schedule modification is approved, the professional staff member must continue to work the. Members of the professional staff, with the exceptions noted below, may request a modification to their typical working hours per this policy, if a modification is needed so they can better attend to the needs of eligible family members. Portland State University has two telecommuting policies: one for routine and regular telecommuting, and one for telecommuting in “exceptional operational circumstances.” Their general policy for routine telecommuting is very thorough and some specific points stand out: 1. 0000005659 00000 n Monday-Friday 8 a.m. to 5 p.m.). 3. Staff within the Floyd Institute will generally not be eligible for flexible work hours per this policy, as their normal working hours vary based on department needs. It is the policy of the department to use business tools such as flexible work arrangements wherever appropriate to enhance Continuity of Government (COG) and Continuity of Operations Planning (COOP), meet environmental and energy conservation goals, reduce 0000000836 00000 n a brief explanation of why a schedule modification is needed (the staff member is not required to provide personal or confidential information), a description of the hours the professional staff member would like to work, and. %%EOF Flexible work arrangements; An alternative work arrangement is defined as a regular, recurring work schedule that falls within the standard workweek and is anything other than five consecutive eight-hour work days — for example, working four consecutive ten-hour workdays during the week. 0000005223 00000 n Flexible Work Arrangement (Template Policy) Flexible Work Arrangement Guidelines The university supports a total compensation model that includes flexible work arrangements where both business objectives and employee objectives can be met. Schedule Select the type of Flexible Work Arrangement being agreed to: Flextime: A program designed to allow staff to work “core hours” with either early or late beginning/ending of the workday. The professional staff member's written request should include: 2. Any changes to an already-approved flexible schedule must be approved by the staff member's manager / department chair. 0000007727 00000 n Effective Date: 1/1/14. 04-20 Guidelines on 2019 Novel Coronavirus (nCov) Prevention and … At all times, professional staff members are expected to arrange their working hours to assure the needs of their department and their "customers' needs" (students, prospective students, parents, faculty and staff, alumni, prospective donors, etc.) Policy statement . The purpose of this policy is to describe the types of flexible work arrangements that may be available to certain University staff members, the process for evaluating a request for a flexible work arrangement and the approval process for such a request. A professional staff member may request a modification to his/her standard hours if a modification will better allow him/her to attend to the needs of an eligible family member. While all employees have the right to request a flexible work arrangement, a leader’s approval of these arrangements is based on operational requirements and the employee’s specific role and responsibilities, and is … We use cookies to enhance our website and improve your browsing experience. Time Worked . For example, a staff member may request to work from 9:00 a.m. until 5:00 p.m. instead of the standard 8:30 until 4:30. This study documents the different types of flexi-work arrangements that are currently being adopted by corporations around the world including Singapore, and showcases ----- Such members of the professional staff are not specifically precluded from requesting a modification to their work hours per this policy if service to their customers can be maintained at an entirely satisfactory level. The objective of this policy is to better accommodate the needs of staff members while maintaining excellent service to students / prospective students and their families, faculty and professional staff, alumni and friends of the College, and other members of the Franklin & Marshall community. 0000001519 00000 n 5. Employee Remote Work Policy and Agreement . I would like to request to work a flexible work arrangement that is different to my current working arrangement. 0000001129 00000 n Additionally, a schedule rearrangement may not negatively impact the ability of the professional staff member's co-workers to perform their job duties effectively. Warning! 0000001390 00000 n Policy Flexible Work Arrangements can assist employees to balance personal needs, while taking into account business needs. 52 0 obj <>stream Templates & Forms. works Monday through Friday during the "core hours" of 9:30 a.m. to 3:30 p.m., works his/her normal 7 paid hours per day (for those normally scheduled to work 35 hours per week), 7.5 hours per day (for those normally scheduled to work 37.5 hours per week), or 8 paid hours per day (for exempt staff, and those non-exempt staff normally scheduled to work 40 hours per week), and. To accept cookies click the "I Understand" button, or view our privacy page for more information. Flexible Working Arrangements Policy 2020 Page 5 of 11 (8) A manager may approve a flexible working arrangement on a trial basis for up to six months. This allows them to achieve better work and home life balance. A professional staff member may request a variation to his/her normal starting time, stopping time, and lunch break providing he/she: For example, a staff member who would like to be home mornings until his/her children leave for school, and who normally works 7 hours per day, may request to arrive at work at 9:30 a.m. and leave at 5:00 p.m. each day, with a half-hour unpaid lunch break. %PDF-1.4 %âãÏÓ Remote Work – work conducted at home or another off-site location on a consistent or occasional basis. 26 0 obj <> endobj It includes anexplanation of the benefits offlextime, the drawbacks, a discussion of how aflextime schedule is created, and sample flextime requestforms.. Policy Maintained by: Human Resources, Associate Vice President 0000013322 00000 n The decision to implement a flexible work arrangement should be agreed between the principal/manager and the employee with the chosen arrangement being mutually acceptable. Alternative Work Schedule – a variation from the employee's core hours in starting and departure times, but does not alter the total number of hours worked in a week. Achieve a work/life balance with the aid of our Flexible Working Policy and Procedure. during your assigned hours. Per Labor Advisory 09, Series of 2020, the employers and employees are encouraged to explore other alternative work arrangements in order to cushion and mitigate the effect of […] Flexible work arrangements are changes to an employee’s terms and conditions of employment. For purposes of this policy, "eligible family members" will generally include the staff member's spouse or domestic partner, child(ren), mother, father, step or foster parent, step or foster child, mother-in-law, and father-in-law. A schedule modification per this policy should not result in a decrease in the number of weekly work hours. Flexibility in the Workplace Policy Types of Flexible Work Arrangements. This Flexible Work Hours Policy is designed to provide members of the professional staff with reasonable flexibility in establishing their daily working hours so they are better able to balance the needs of family and work. If this agreement is being made or modified as part of a formal ADA accommodation, the employee and the supervisor will consult with Medical Leaves Administration in the creation or any modifications of this form. Template for a flexible working policy from Acas for employers to use. However, part-time members of the professional staff are not specifically precluded from requesting a modification to their work hours per this policy if service to their customers can be maintained at an entirely satisfactory level. takes a minimum half-hour unpaid lunch break or maximum one hour unpaid lunch break each day. xref 0000008341 00000 n trailer The College provides reasonable flexibility with work schedules for professional staff during the 12 month period following childbirth or adoption. 0000013552 00000 n 0000002148 00000 n A professional staff member who wishes to adjust his/her work hours as outlined above is to make a written request to his/her manager or department chair, with an information copy to the Associate Vice President, Human Resources. Members of the professional staff working on a part-time basis are generally scheduled to provide office coverage when needed. 0000001923 00000 n This policy may be modified or discontinued at any time, at the sole discretion of the College. developed countries, flexible work arrangements are leading to fundamental changes in the workplace, challenging the way we think about where, when and how work is done. Or, a staff member who needs to leave work by 4:00 to care for an ill parent, and who is scheduled to work 8 hours per day, may wish to start work each day at 7:00 a.m. and leave at 4:00 p.m., with a one hour lunch break. Sample Policies for Flexible Work Schedule Programs This section provides a guideline, or definition of terms, and then follows a set of policy and procedure statements that can be applied to all three types of variable work hour programs. are permitted and should be discussed in advance with the immediate supervisor. request to begin each work day, Monday through Friday, no later than 9:30 a.m.. leave work each day no earlier than 3:30 p.m., after working his/her regularly scheduled 7, 7.5, or 8 paid hours and taking a minimum half-hour unpaid lunch break or maximum one hour unpaid lunch break each day. You may also see loan policy templates. Due to the nature of their work and the need for around-the-clock coverage, Public Safety Officers, Dispatchers, and Public Safety Sergeants are not eligible for flexible working hours per this policy. Flexible working hours policy This Flexible Hours Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. 0000009538 00000 n A flexible working schedule is very much favorable for most employees because they’ll work in their most suitable time and on the other hand, it will increase their productivity. 0000001210 00000 n Non-exempt employees must follow all applicable policies including, but not limited to, meal and rest breaks, The Associate Vice President, Human Resources is to be notified by the manager or department chair if the schedule modification is approved. 6. 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'S manager / department chair if the schedule modification is approved to balance personal needs while! Mothers policy i would like to request to work from 9:00 a.m. until p.m..